Use one line for each item
Give every item a clear name, description, quantity and unit. Add an approved reference only where it helps explain the written specification.
State acceptable alternatives
If an exact brand is not required, describe the performance or quality needed and explain who can approve an alternative.
List required documents
State which quotation, invoice, delivery and organisational documents must accompany the transaction.
Describe delivery and acceptance
Provide the delivery location, deadline, receiving contact and inspection process. Make clear whether partial delivery is acceptable.
- Item schedule
- Specification
- Quantity and unit
- Required documents
- Delivery details
Common questions
- Can several types of goods appear in one request?
- Yes. Keep each item on a separate line and state its own specification, quantity and unit so the quotation remains clear.